UseMotion web dashboard showing calendar view with color‑coded auto‑scheduled tasks and upcoming events in a clean interface.
UseMotion cross‑platform interface displaying task list integrated with calendar view on desktop and matching mobile screen
UseMotion AI schedules tasks based on priority and availability, showing tasks re‑ordering dynamically in project timeline view.
UseMotion project management interface with Kanban board and Gantt chart timeline highlighting task dependencies and auto planning.

UseMotion (Motion) – AI Productivity Platform

UseMotion (Motion) is an AI-driven assistant that manages your tasks, projects, and calendar automatically. Built for individuals and teams, it adapts in real-time to changes, helping deliver more work with less planning.

  • Smart scheduling: AI auto-places tasks into your calendar based on priority, deadlines, and availability
  • Team collaboration: automatic project assignments, capacity-aware scheduling, and shared visibility
  • Dynamic prioritization: reschedules tasks instantly when plans shift or deadlines move

  • Unified view: Tasks, calendar, project timelines, Gantt charts, dashboards in one app

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Quick Facts - About UseMotion

Attribute Details
Category AI Task, Project & Time Management
Pricing Plans Individual ~$19/mo (annual pricing available) • Team ~$12‑20/user/mo (annual discounts apply) • Enterprise custom
Free Trial 7‑day full-feature access
Ideal For Professionals with busy schedules, managers, teams, freelancers, and students
Supported Platforms Web, macOS, Windows, iOS, Android

What is UseMotion ?

UseMotion is not just a task manager; it’s an AI workspace that plans your day for you. Add tasks, link your calendars, and the platform schedules intelligent time slots automatically. Projects move forward without micromanagement, tasks adjust as priorities shift, and your team sees everyone’s availability in real-time.

The automation layer reduces context-switching and streamlines coordination, making it ideal for busy professionals and teams who want structure without overhead.

Key Features of UseMotion

1. AI Task Scheduling & Rescheduling

  • Automatically slots tasks into your calendar, reprioritizing when timelines change to keep your day optimal.

2. AI Project Manager & Gantt Visualization

  • Set dependencies and milestones. Motion predicts delays and auto-adjusts schedules across team timelines.

3. Integrated Task & Calendar View

  • Tasks appear alongside meetings. Rescheduling happens behind the scenes without clutter or double booking.

4. Focus Mode

  • Concentrated task sessions block interruptions and keep your calendar groove intact.

5. Team Workflows & Templates

  • Assign task priority, due dates, notes, or categories. Motion schedules them around team availability for alignment.

6. Dashboard & Analytics

  • Track team capacity, project status, bottlenecks, and resource utilization at a glance.

7. File & Meeting Integration

  • Capture meeting notes and dashboards in tools like Slack, JIRA, Notion, and HubSpot via integrations or API.

Pricing & Plans Of UseMotion

  • Individual Plan: ~$19/month (or ~$34/mo annual pricing). Auto-scheduling, Focus Mode, unlimited tasks, task analytics, and integrations.
  • Team Plan: ~$12–20/user/month (annual discounts available). Team projects, workflows, shared dashboards, and priority support.
  • Enterprise Plan: Custom per-team pricing. Enterprise onboarding, API access, white-glove support, custom AI assistants, and integrations.

A 7-day free trial unlocks full features before committing.

Pro's

  • Truly automated scheduling removes planning stress
  • Excellent project automation with predictive timelines
  • Team-aware task assignment and capacity balancing

  • Clean interface across web and mobile

Con's

  • Requires detailed task info for scheduling accuracy can feel time-intensive to input
  • Less suited for spontaneous or fleeting task capture
  • Learning curve for custom fields and workflow setups

  • Pricing may be higher than simple task list apps

Popular Use Cases of UseMotion

  • Busy Professionals & Freelancers: Automate day planning so you just focus on execution.
  • Small & Functional Teams: Assign tasks, run projects, and avoid micromanaging schedules.
  • Students & Creatives: Reserve time blocks that automatically adapt when class or work changes occur.
  • Operations & Client Workflows: Project timelines predict and mitigate delays before they happen.

  • Knowledge Workers: Combine dashboards and insights for metrics-driven planning and performance tracking.

Alternatives of UseMotion

  • ClickUp, Asana, or Monday for granular project setups, but with fewer auto-scheduling features
  • Sunsama or Akiflow for daily time-block planning, but with less automation
  • Reclaim.ai for automated scheduling focuses only on calendar tasks

  • Notion or Mem AI for integrated workspace intelligence rather than GUI scheduling

Feedback

From a productivity reviewer:

“UseMotion allowed me to offload mental planning and kept my week balanced—it felt more like a trusted assistant.”

From a verified user managing ADHD:

“Motion reschedules my tasks automatically when things change—game‑changer for focus and reducing stress.”

FAQs related to UseMotion

  1. Is there a free trial?
    Yes, a fully unlocked 7-day trial gives full access to all features.
  2. How accurate is its scheduling?
    Very accurate when tasks include time estimates, priority, and due date, but requires initial setup.
  3. Does it handle team capacity?
    Yes, Motion automatically schedules to avoid overloading any team member and balances workloads.
  4. What platforms does it support?
    Available on web, macOS, Windows, iOS, and Android with seamless cross-device sync.

Tutorial

Take control of your time-let AI handle the planning.

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